In the workplace, the temptation to be unproductive can sometimes harm your business. Some employees may likely spend time doing other stuff than working. This can range from shopping online, browsing Facebook, or even playing games. Hence, an employee monitoring tool can help you keep track of your employees and solve this problem altogether.
But more importantly, an employee monitoring tool can develop your overall security system. If even one of your employees unintentionally visits an unsafe website or fails to apply appropriate safety measures, it could risk your entire firm's security.
Hence, some monitoring tools mainly focus on security. On the flip side, some tools emphasize productivity management and time tracking. Your choice may vary depending on what you're looking for.
Employee monitoring software is a system that helps you track your employees' work on your computers. You can follow an extensive variety starting from their Internet usage, the websites they visited, the time spent on specific pages, etc. You can also track their emails and critical logs. An employee monitoring tool will allow you to monitor your employees' usage in an extremely elaborate manner.
However, you need to keep reminding yourself that you're not doing this to be the 'Big Brother.' With great power comes great responsibility. Hence, use this tool wisely. Make sure you give your employees this message, too, not to feel like they can not be trusted. You need to assure them that this is solely a measure taken to boost the overall workflow and avoid security risks.
In this article, we've made a list of the 12 best employee monitoring software for your help. Before we dive in, let's look at how you can choose the best employee monitoring app for your business.
How do you know which is the best employee monitoring tool? There are a few factors that will help you identify that. Your organization's needs may vary from another organization's needs. Hence, your requirements may differ widely.
We have sorted some of the critical factors that may help you to choose the best one.
This is one of the primary factors that you'll need to consider. Different tools are made for teams of various sizes. While some systems are made for a group of just ten or fifteen, others are more suitable for businesses with hundreds or even thousands of employees.
Additionally, your employee's location is quite important, too. Some software is cloud-based. Other systems may be on-premises. To monitor remote workforces, you will need a cloud solution.
The features of a platform are the most significant part of employee monitoring software. This is the one thing for which some people go for specific software while others don't.
Some apps may have the option to restrict specific applications and websites for your computers. Some other apps have a feature that lets you record and tracks what your employees are working online. Again, if you're looking for an employee monitoring tool that focuses on boosting productivity, you might choose differently.
These are the things you need to bear in mind. Ask yourself what your business requires. Does it need maximum security? Or does it need something else? Some tools offer an all-in-one solution. However, you don't need to go for that and spend more if you're interested in a particular set of features.
If you're a small/medium-sized business owner, it is more likely that your business does not have an internal security unit or an IT team. Hence, the user-friendliness of a system is also an essential aspect of choosing the right tool.
You should ensure the flexibility of the product and don't have a lot of complex functionalities. Else, the entire process would become cumbersome.
Several tools offer a free trial. So, we'd recommend trying a demo; first, you make your purchase.
You need to determine how much your company is willing to spend on an employee monitoring tool. Some products charge you every month, while others have an annual subscription fee.
All of these factors matter when you consider getting an employee monitoring software for your business. Make sure to jot down your requirements before making any purchase. We have made quite a diverse list of tools here. Without further ado, let's dive in.
Apploye is relatively a simple and intuitive app in the arena of employee monitoring. Given its brilliant UI and several outstanding functionalities, it has already become a tough competitor globally.
Through Apploye's Employee Monitoring tool, you can get random screenshots in every 10-minute interval. This feature also functions as a timely reminder for employees. Thus, it helps them remain focused on their assignments and not get distracted. Online timesheets and automated screenshots will offer you in-depth reports of different ongoing projects.
You can also track an employee's working hours, productivity level, URL visits, application usage, and more with just a few clicks. Apploye will also help you keep tabs on remote employees through the Field Service GPS location tracker.
That's not all. Apploye has a payment feature, too. Payment calculations can be done automatically based on the working hours. This is a significant relief because then, you don't have to worry about miscalculations. You can use Payoneer, TransferWise, or even a manual payroll system to pay your employees.
The top features include:
- Keystroke tracking
- Monitoring apps and URL
- Real-time GPS location tracker
- Random screenshots of employee activities
- Compatible with Windows, Mac, Android, and Linux
- Creating reports based on working hours
All in all, Apploye will be a perfect fit for a 360-degree solution for your business. So far, it supports a relatively fewer number of integrations, but the team is consistently working to increase that.
Apploye has different kinds of pricing plans for each set of features. The TimeTrack pricing will cost you $6.00 per user/month. FieldTrack pricing will cost you $7.00 per user/month. RemoteTrack is $8.00 per user/month. Again, enterprise pricing will vary depending on your needs. It also offers a 7-day free trial.
SentryPC offers you a variety of monitoring tools. Besides having integrative solutions for businesses, they also provide solutions for homes, schools, and families.
In the case of businesses, SentryPC can show you exactly how your workers are using their computers and accessing the Internet in the workplace. This tool is handy to know which social media, games, messenger apps, and entertainment websites you need to block.
With the help of SentryPC, you can monitor activities, manage time, and filter specific content.
Some of the essential features of this application include:
- Offers cloud control
- Tracks real-time activity
- Capable of blocking social media usage
- Supports Windows and Mac
- Gives instant alerts
- Creates visual charts
- Offers free updates
SentryPC is relatively very easy to use. You won't require an IT team or a tech-geek to get started. So, it is a pretty good choice for small and medium-sized businesses.
SentryPC has quite a large number of pricing plans. Here's a summary:
- Basic Plan: $59.95 per year
- Business 50 — $995 per year
- Business 100 — $1,595 per year
There are also three more pricing plans:
- Firstly, Business 250 costs $2,995 per year
- Next up is Business 500 that costs $3,995 per year
- Lastly, Business 1,000 costs $4,995 per year
You can see a detailed version of their pricing plans here.
3. Time Doctor
Source: Time Doctor
Time Doctor doesn't quite need an introduction. Over 83,000 companies use this platform for employee monitoring and other purposes. Brands such as Verizon, Allstate, Survey Monkey, and Home Depot use Time Doctor.
This tool integrates with a large number of tools and software. These include Asana, Trello, Basecamp, Slack, Salesforce, Freshdesk, and so many more. Time Doctor mainly specializes in time tracking to increase employee productivity.
With time, it has shifted its focus to an integrative system. Your employees will receive pop-up alerts when they are visiting websites irrelevant to work or just being unproductive. Each individual will also get a daily report on his productivity metrics. This will help them make adjustments of their own.
Some of the key features of Time Doctor include:
- Monitors chats
- Enables taking screenshots
- Has time tracking features for clients and projects
- Tracks attendance
- Monitors web and app usage
- Offers off-track reminders
- Provides webcam shots
- Tracks breaks
Moreover, Time Doctor also allows you to customize specific features for specific employees based on their designation.
Time Doctor initially offers a 14-day free trial. Then, it has three pricing plans. The Basic Plan costs $7 per user/month. The Standard Plan costs $10 per user/month. Finally, the Premium plan costs $20 per user/month.
Veriato is one of our top choices as an employee monitoring tool because it practically has everything you can ask for. It offers a cloud-based employee monitoring platform that tracks as well as records several activities.
Some of the top features include:
- Capturing screenshots
- Monitors website interaction
- Oversees email and file movement
- Monitors app usage
- Network access
- Monitors instant messages and chats
- Records uploads and downloads
- Tracks keystrokes
- Facilitates printer tracking and USB device monitoring
- Tracks web searches and social media usage
With the help of Veriato, it becomes straightforward to customize productivity reports. You can set up alerts for specific situations. For example, you'll be alerted when an employee attempts to enter a restricted website or download a malicious program.
Veriato has a straightforward UI. So, practically any business, big or small, can use Veriato. You don't need to have a tech team in place for this to work.
Additionally, Veriato has several tools for security. Thus, through Veriato, you can get an employee investigation software. This tool can be used to record employee activity for things like non-compete or nondisclosure violations.
Fraudulent activities such as compliance violations, corporate data theft, and misconduct can all be recorded and caught using this tool. Also, you can silently enable it on both Windows and Mac devices without anyone's knowledge.
Moreover, Veriato features AI-driven threat detection, too. This feature will monitor all employee activity automatically and analyze those activities using AI and big data. Your security teams will also be alerted if the tool detects a potential threat.
Veriato employee monitoring software's cost starts at $12.50 per device per month. Also, you can check it out with a free trial at first.
ActivTrak is a cloud-based employee monitoring software that specializes in measuring employee productivity. This tool analyzes the workplace activity of each employee. You will receive detailed reports that will help you identify your most productive employees and those who are being unproductive.
ActivTrak will also show you each worker's level of engagement. It will then alert you if an employee seems disengaged for too long. Therefore, ActivTrak is a brilliant tool to improve any inefficient workflows.
With ActivTrak, you can view the steps an employee goes through to complete the assignments in real-time. It also enables you to create benchmark times for different tasks and projects. ActivTrak has a straightforward user interface. Therefore, it is straightforward to set up and navigate.
Some of the top features of ActivTrak include:
- Offers website blocking options
- Consists of real-time monitoring features
- Facilitates video playback
- Records screenshots
- Consists of risk scoring
- Consists of activity alarms
- Has screen playback options
- Facilitates remote installation
Despite having a large number of features, ActivTrak is quite affordable. You can get this software without making a hole in your pocket.
Firstly, they have a forever free plan. This is available for up to three users. Additionally, this pricing plan includes all of the core features of the software.
Next, for those with larger teams who want to access advanced features, ActivtTrak costs $7.20 per user per month. All the plans are billed annually.
Hubstaff is an excellent fit for employers who have to manage a remote workforce. Keeping your employees focused when they are not working in an office can be quite a challenge. Hubstaff is there as a viable solution to tackle that problem by making them accountable.
Some of the critical features of Hubstaff's employee monitoring tool include:
- Enables time tracking
- Facilitates geofencing
- Consists of online timesheets
- Facilitates GPS tracking
- Offers productivity measurement features
- Creates detailed reports
Hubstaff is a popular choice across various industries. These include construction, real estate, health care, consulting, cleaning, freelance, and professional services. This platform also integrates with Trello, Asana, Zoho, Liquid Planner, Basecamp, Insightly, and other popular software.
With the help of Hubstaff, you can easily app activity and URL. This tool will let you oversee work in progress, along with optional screenshots. You'll also be able to monitor employee activity levels based on mouse and keyboard usage on every device.
Moreover, Hubstaff consists of a mobile app that lets you track usage while you're on the go. You can access real-time activity and detailed reports literally from the palm of your hand.
Additionally, the GPS monitoring and geofencing tool will help you get a better understanding of when your employees arrive or leave a particular remote location. So, this makes them more focused and accountable and resists them from slacking off.
Hubstaff consists of four different plans:
- The free plan costs $0 forever. This is limited to 1 user.
- The basic plan costs $7 per month/user
- Premium plan costs $10 per month per user
- Enterprise pricing costs $20 per month/user
All these plans are up for a 14-day free trial. You may take full advantage of the free version.
InterGuard is one of our top choices for employee monitoring tools. This is particularly suitable for businesses that want to level up their security measures.
The key features of InterGuard can be divided into four different categories:
Monitoring Employee Productivity
- Monitors real-time computer activity
- Offers productivity measurement features
- Capable of measuring idle time
- Manages remote workers
- Prevention of data loss
- Restricting access to malicious attachments, files, programs, websites, and USBs
- Provides instant alert for suspicious activity
Blocking and Filtering Website Usage
- Cloud-based control
- Offers detailed reports and search activity
- Consists of advanced blocking options
Compliance and Investigations
- Does internal investigations
- Regulations include PCI, HIPAA, CIPA, etc.
- Records sessions
- Provides screenshots
If your business has sensitive data that your employees have to handle, InterGuard will be a suitable choice. This tool is designed to not only restrict fraudulent or suspicious activities but also to respond to harmful situations effectively.
Additionally, the software has a feature for remote file deletion. If a laptop that contains sensitive information is stolen, you can quickly delete any file or folder from a remote location.
And that's not all. InterGuard also has an endpoint lockdown. With this feature, you can take control of a user's laptop or computer in case of a potential breach. You can retrieve files, delete files, and lock the endpoint.
InterGuard's pricing starts at $9 per month per user. This is in addition to an annual contract for the cloud-based version of InterGuard. You can check out more of their pricing options here.
Next up in our list of the best employee monitoring tools is Teramind. This is an excellent employee monitoring tool, especially for large organizations and enterprises. More than 2,000 businesses use Tamarind for employee monitoring, data loss prevention, and insider threat detection.
Some of the best features of Teramind include the following:
- Provides user behavior analytics
- Has a powerful employee monitoring system
- Consists of insider threat prevention
- Offers data loss prevention
- Facilitates user activity monitoring
Tamarind has specific solutions that also cater to vendor access management and remote employee monitoring. Besides, both cloud-based and on-premise tools are available. But enterprises are more likely to lean toward the on-premise solution. Overall, Teramind is a perfect fit for business enterprises.
Here's a summary of Teramind's pricing plans:
- Starter — $60 per month/endpoint
- UAM — $125 per month/endpoint
- DLP — $150 per month/endpoint
You can check out their extensive pricing plans here.
StaffCop is another one of our top choices as an employee monitoring tool. This software has the option to facilitate businesses of different shapes and sizes. StaffCop's standard Plan monitors up to 100 different computers within the same network. On the flip side, the enterprise plan can monitor up to 25,000 computers.
StaffCop Standard's key features include the following functionalities
- Consists of screenshot recording
- Offers keystroke logging
- Monitors social network
- Facilitates encoded traffic monitoring
- Enables instant message and chat monitoring
- Tracks search keywords
- Monitors files and folders
- Monitors emails
- Tracks Skype
- Monitors website usage
With the help of StaffCop, you can block certain actions and get access to specific websites, applications, and even devices such as USB storage. StaffCop also offers performance monitoring, real-time monitoring, and data loss prevention. It will help you increase employee motivation in the workspace.
StaffCop is suitable for both small and large businesses alike. Here's a summary of their pricing plans specifically for small businesses:
- For 1 computer, StaffCop costs $43 per computer
- For 2-20 computers, the cost is $39 per computer
- Next, 21-50 computers will cost $36 per computer
- Lastly, 51-100 computers will cost $34 per computer
Since StaffCop software is offered as a license, you do not have to pay a monthly or annual rate.
10. Work Examiner
Source: Work Examiner
The next software we're going to talk about is Work Examiner. This platform has an employee monitoring tool that is suitable for both on-site employees and a remote workforce.
Some of the key features of Work Examiner include:
- Offers website tracking
- Captures screen in real-time
- Provides recorded screen capture
- Offers web filtering
- Facilitates PC tracking
- Capable of email monitoring and data leak prevention
- Records keystrokes
- Monitors instant messages
One of the most excellent features of Work Examiner is its current activity monitoring option. You can monitor what someone is doing at a given moment from a single dashboard. You'll also know what tools they are using and view their currently active window.
Additionally, if a PC is not active, you'll get to know exactly how long that person has been away from the monitor.
Like StaffCop, Work Examiner is also a license, and its pricing depends on the number of devices you want to monitor. Work Examiner offers a free 30-day trial. That is quite a long time for a trial in this industry. Within a month, you'll know whether or not you want to use this product. Hence, it's worth a try.
The next software that we found quite efficient as an employee monitoring tool is Kickidler. This platform is designed in a way to help you monitor your employees' productivity by ensuring complete transparency over their desktop activities.
Besides, through Kickidler, you can assign supervisors, department heads, and team leaders and give them remote access to their staff members.
Additionally, Kickidler features a live monitoring option. With this feature, you can access your workers' desktops, oversee what they are doing, and record the things on their computer screen on video in real-time. Kickidler also features a keylogger that records everything an employee types on his keyboard.
Moreover, this platform also lets you set up violation warnings by forming a filtered list of websites, files, programs, etc. that employees cannot access or use inside the workplace. This violation monitoring feature is updated every minute. So, you can quickly review the history of violations an employee has committed and record how much time he has spent on each offense.
Kickidler's pricing starts at $9.99/month. However, this cost depends on the number of licenses you'd like to buy and how long you'd like to use it. Find out more about their pricing structure here.
Last but not least - our final choice as one of the top employee monitoring tools is Deputy. This is an integrated task scheduling and management software that helps in maintaining team allocations.
Deputy allows you to run your business more efficiently through effective management of daily assignments and administrative work. So, this is a pretty useful platform for many organizations such as government agencies, retail stores, education, nonprofits, restaurants, etc.
Additionally, Deputy helps you stay ahead of your game by creating jobs and delegating them to the most suitable team members. Next, you can monitor the assigned workload through a dashboard that facilitates color-coded messages. Deputy also has mobile apps for both Android and iOS. This ensures that users can check their workload and tasks even when they're outside the workplace.
Deputy offers a vast number of pricing packages. Its pricing starts from $2.50 per user/month. Next, Premium costs $4.50 per user/month. If you have a complicated and broad organization, you can avail of the Enterprise plan.
All the tools we have discussed above in this article are brilliant. All of them offer a large number of features that will be useful to your business. As such, it is difficult to decide which is the best employee monitoring tool.
At the same time, we have our favorites. If you're searching for a wide range of solutions besides employee monitoring and within an affordable range, we'll recommend Apploye. Again, if your business focuses on extreme security measures due to handling sensitive information, you can try InterGuard.
Lastly, your choice of software will vary, mainly depending on your business needs. So, make sure you know what your requirements are before you choose your desired tool.
Which one do you choose as the best employee monitoring tool? Leave us a note!