New to finding your virtual assistant on Fiverr? You are not alone if you landed on the landing page and found yourself at sea. With similar headshots and glossy cover photos, you must be dead-confused. Also, add in the highly variant pricing rates. How do you even find your ideal assistant amid this overwhelming noise?
Luckily, we happened to write a blog on this exact issue. Hence, this short blog will guide you through your hiring process on Fiverr. In case you don’t find what you are looking for on Fiverr, we also compared Fiverr to other top hiring platforms. So, let’s get started!
In general, there are three broad services offered in the virtual assistant category on Fiverr.
- Research Purpose
- File Conversion
There are 7 types of services that you can avail under the administrative services.
- Formatting and Cleaning up files/documents
- Organizing files/schedules
- Customer Service Support
- Project Management
- Maintaining contact lists i.e. phone, email, etc.
- Photo/Video Editing
- Travel Planning i.e. hotel booking, creating itineraries, etc.
Under the research domain, there are primarily 4 types of services offered on Fiverr.
- Formatting and Cleaning up files/documents
- Creating graphs/tables
- Writing research summaries
- Creating professional bibliography
This domain is pretty self-explanatory. Anything that can be converted falls under this service category. For example, converting a large number of word files into PDFs.
Each of the broad categories can be further sorted based on the 5 following factors.
1. Expertise Level
A virtual assistant on Fiverr can go up to four levels.
- Level 1
- Level 2
However, top-rated virtual assistants are the lowest in supply. Therefore, only the highest-paying employer can hire a top-rated virtual assistant. Simply put, the higher the skill level, the more lucrative the pay per hour.
Here is an example of how hard it is to be rated as a master virtual assistant. However, bear in mind that you don’t always need a pro. Services provided by a level-one or new virtual assistant can’t really be termed as “bad” service. Hence, go up the experience ladder only when absolutely necessary.
Language is often a prerequisite in multinational projects. Some employers prefer to communicate with their virtual assistants in the native language. However, the more exotic the language, the fewer people know it fluently.
Ever wondered why employers are so keen on hiring virtual assistants from the East? Because often they charge you less. Hence, territory matters. Moreover, your communication with virtual assistants happen online, it is essential that you both are incompatible time zones. Therefore, Fiverr gives you the option to sort based on territory.
You can find your ideal virtual assistant on Fiverr on literally every budget. This is one of the many perks of hiring online. Starting from $5.00 to even $995.00 a job, you have the flexibility to slide to any figure. Fiverr provides you the option to sort based on your maximum budget.
5. Delivery Time
Finally, you can select your delivery time. An express job to be delivered in 24 hours will cost you a bit more. Besides, you can also select any time you want based on your urgency level.
This is an absolutely fundamental tip: take time to read the full description of the seller. Well-crafted descriptions often translate to better services. It exhibits that the virtual assistant has truly put in the effort. Moreover, you can readily assess whether the VA is a good fit for your job.
This is a good example from Wasif Bhatti, an Editor’s Choice virtual assistant on Fiverr. One read of his profile description gives you an instant idea of whether you should hire him/not.
In case you are still confused, just give the man a knock and make a custom offer.
Do not fixate on a single freelancer. Instead, try to make a list of suitable candidates for your job. Then, compare their pricing and offered services. Moreover, you can ask them relevant questions to sort out irrelevant applicants.
Instead of manually searching, you can always post a request. Doing so saves you hours of work. Make sure that you post a brief so thorough that it attracts the ideal third-parties. Besides, you can also include references.
Explaining thoroughly is important even if you contact a seller yourself. Remember, they are not psychics! A simple misunderstanding can cost you both time and money.
It is wise to always contact the freelancer before you place an order. Doing so reduces any unrealistic expectations you might have. Try to be as articulate as possible in your communication. As said before, include visual references to the ideal deliverable.
Customer testimonials on Fiverr are honest reviews most of the time. Hence, before hiring a virtual assistant on Fiverr, you should always read past testimonials. Furthermore, investigate their portfolio from head to toe. This will give you an idea of what you should expect and if you should hire.
Some virtual assistants have carved out their niches even in this saturated market. Therefore, use the search filters wisely. Keep on tagging filters until you narrow down your search results to not more than 10 individuals.
Log into your Fiverr Account. On the top-right corner, click on your headshot. Then select Post a Request.
You will then be redirected to the following page.
In this section, you have to describe What Service You are Looking For. Despite a 2500-word limit, we suggest that you keep your brief precise but informative to the point that all questions are answered promptly. For better clarification, you can further add a file (max 1 GB) with the briefing.
Moreover, you can specify your industry, delivery time and budget, as said before. Finally Submit the Request. Once submitted, you can check your post request under the Manage Requests section. Besides, you can either pause or reactivate your gig request.
Unlike Fiverr, Magic is an on-demand virtual assistant hiring platform. Having Magic is like carrying in your phone a 24/7 concierge. You don’t have to wait a day or run through hundreds of profiles to find your right virtual assistant.
Rules on Magic are simple. You send a text via phone or email. You will be instantly approached by a team of virtual assistants. Then, all you have to do is type the service you require. That’s literally it! The rest will be handled by proficient Magic assistants.
So, if you are not looking for commitment and need on-demand assistance, Magic is your go-to platform. The only catch is its price. No matter what you get done, you have to pay 59 cents per minute.
If you are looking for virtual assistants for your enterprise-grade team, Zirtual is your best bet. Unlike on Fiverr, you don’t hire virtual assistants on Zirtual based on projects. Instead, you get to choose your monthly subscription plan.
Every pricing plan under Zirtual encompasses standard services offered by a virtual assistant. To avail of the service, all you need to do is phone or mail Zirtual. Then, you have full access to the dedicated service from 9 AM to 6 PM (ET/PT).
As we saw, Fiverr has space for new entrants. However, on Time etc, only virtual assistants with 5+ years of experience are allowed. Hence, the platform is trusted by even big brands in the industry.
Time etc offers monthly subscriptions based on workloads. For instance, they have plans for 10-hour to 60-hour-workload schemes. The higher the workload, the less money you need to pay by the hour.
In terms of services offered, Fiverr and Upwork are almost in the same category. However, Upwork has positioned itself as the job market for premium services.
If you are willing to pay high and want to retain long-term virtual assistants, Upwork should be your #1 choice. However, search for your virtual assistant on Fiverr if you require high-volume, cheap and repeatable services.
If you are interested to learn more about the pricing plans of these companies, click here.
Setting Hourly Rate is the most common practice in the industry. However, how do you know that your VA is actually WORKING? In fact, hiring a virtual assistant on Fiverr or any other platform is only half the work. The real problems pop up AFTER you assign them.
We acknowledge that virtual assistants give you an upper hand in cost and time. However, virtual assistants bring with them their unique set of issues. The most obvious one is definitely handling employees online. Without proper monitoring and evaluation tools in place, it is almost impossible to track the service.
Therefore, use time tracking software such as Apploye and make all issues go poof! Managing as well as evaluating and tracking a remote team has never been this simple.
Why Use Apploye?
Firstly, by using Employee Timesheet, you can track time both automatically and manually. You can also customize the timesheet as per your needs. Secondly, the Employee Scheduling feature enables you to observe your team’s performance. You can review late attendance, missed shifts, or overtime.
Thirdly, with the help of the Employee Monitoring feature, you can ensure that your VA is not wasting time. Finally, if you have more than one VA, you can track and compare their productivity levels. Apploye also offers a Graph of Efficiency so that your virtual assistants are always in their A-game.
We hope that you have your ideal virtual assistant on Fiverr or any other platforms we have mentioned. If you are still confused about the pricing methods and channels, read our blog on Everything You Need to Know Before Hiring a Virtual Assistant.
And do you need help in managing and monitoring your remote team? It’s high time you started your 7-day free trial on Apploye. Best of luck with your recruitment!